Annoteer

Help & Getting Started

How to add Annoteer to a Teams meeting, common questions, and where to reach us.

Add Annoteer to a meeting in under a minute

  1. Open Microsoft Teams (Desktop or Web) and start or join a meeting in your tenant.
  2. In the meeting toolbar, click the + button (or the Apps icon) at the top of the meeting window.
  3. Search for Annoteer and click Add. The Annoteer side panel opens for you, and the app appears in the meeting toolbar so everyone else can open it too.
  4. Click Choose File and open a PDF, slide deck, Word document, spreadsheet, or image. Opening a file shows it to you; to bring everyone onto it, press Present (participants follow you to the document and page you are on) or Share (opens it on the meeting stage for the whole meeting).
  5. Start annotating. Pick a tool from the toolbar — freehand, highlight, text, sticky note, rectangle, ellipse, triangle, line, arrow — and draw on the document. Every participant viewing it sees every mark instantly.

Need to keep the markup after the meeting?

Download it. Annotations are saved with the document for the meeting it was opened in, so they are still there if you reopen Annoteer later in that same meeting. A different meeting starts fresh, even with the same file.

The Download annotated copy button in the side panel saves the marked-up file: PDFs and slide decks as a PDF with the annotations included, images as a PNG. Word and Excel files are saved with Export DOCX or Export XLSX in their editor toolbar.

Supported clients

Annoteer requires the full Microsoft Teams client. Here's what works where:

Frequently asked questions

What does Annoteer cost?

Every organisation starts with a 14-day free trial — no credit card required. The trial includes everything, with AI extraction capped at 10 documents for the whole trial.

After that there is one plan: €9 per user per month, excluding VAT. It covers everything Annoteer does — all five document formats, unlimited meetings and participants, real-time collaboration, native Office editing, export, and unlimited AI extraction. There are no feature tiers.

VAT is added at checkout according to your location. EU business customers who supply a valid VAT number are reverse-charged at 0%.

When a trial or subscription ends, existing documents and annotations stay viewable — only new uploads and AI extraction stop, so a meeting in progress is never interrupted.

What document formats does Annoteer support?
  • PDF — full annotation overlay with page-by-page navigation and text selection.
  • PowerPoint (.pptx) — server-side conversion to a high-fidelity preview, then annotation overlay.
  • Word (.docx) — native rich-text editing in the browser, with import and export.
  • Excel (.xlsx) — live spreadsheet editor with formula support, cell-level real-time sync.
  • Images (PNG, JPG, SVG, WebP, GIF) — annotate any image as a single-page document.
Where are my documents stored? Who can see them?

Documents and annotations are stored in Microsoft Azure data centers in the West Europe region. Opening a document requires signing in with a Microsoft work account through Teams. We do not sell or share documents; the only third party that ever receives document content is Anthropic, and only when someone presses Extract.

The full data-handling story is in our Privacy Policy.

How does AI extraction work?

When a PDF or slide deck is open, the side panel has an Extract button. Click it, choose your output format (Markdown, JSON, CSV, or plain text), and Annoteer streams structured data extracted from the document by Anthropic's Claude AI. Long PDFs are processed in sections. Extraction is unlimited on a subscription and limited to 10 documents during the trial.

Common uses: pulling tables out of slide decks, summarising long PDFs into bullets, converting screenshots of forms into spreadsheet rows, or any ad-hoc structured-data extraction your team currently does by hand.

The document content is sent to Anthropic only when you explicitly click Extract. Anthropic does not train models on data submitted through their API.

Why don't I see Annoteer in the Apps list outside a meeting?

Annoteer is a meeting-only app — it only appears when you're inside an active Teams meeting. To use it, join or start a meeting first, then add Annoteer from the meeting's + / Apps button.

What can I do on Teams Mobile?

You can annotate with the full toolbar: on the shared whiteboard, which opens when no document is open, and on any document a participant on desktop or the web has opened. Your marks appear for everyone, and theirs for you.

Two things are not available on mobile, both because of how Teams mobile works: opening a file (Teams for Android ends the app's session when the system file picker opens) and downloading the annotated copy (Teams declines the download). Ask a participant on desktop or the web to open the document, or use Teams Desktop or Teams Web yourself.

Can I export the marked-up document?

Yes, on Teams Desktop and Teams Web, during the trial and on a subscription:

  • PDF and PowerPoint — a PDF with every participant's annotations included.
  • Images — a PNG with the annotations included.
  • Word (.docx) — export the edited document preserving tables, images, headings, and alignment.
  • Excel (.xlsx) — export the spreadsheet preserving cell formatting (bold, colors, alignment).

For PDFs, slides and images, use the Download annotated copy button next to the zoom controls. Word and Excel files have Export DOCX and Export XLSX buttons in their own editor toolbar.

Who keeps the annotations after the meeting ends?

Annotations are saved with the document for the meeting it was opened in. They are kept until the document has gone 90 days without being opened or annotated, and then deleted with it. A different meeting starts with a clean copy, so download the annotated copy if you need it elsewhere or for longer. To have your organisation's documents and annotations deleted, email support@annoteer.app; we delete them within 30 days. See our Privacy Policy for full retention details.

How do I cancel my subscription?

Billing is handled by Stripe, not by Microsoft — so your subscription is not in the Microsoft 365 Admin Center. Email support@annoteer.app from the address that received the receipt and we will send you a secure Stripe billing portal link, where you can cancel, change the number of seats, update your card, and download invoices.

Cancellation takes effect at the end of the current billing period; you keep full access until then. Afterwards, documents and annotations already in your meetings stay viewable for 90 days — only new uploads and AI extraction stop — and are then deleted.

If you cannot reach the portal, email support@annoteer.app and we will cancel it for you.

Is Annoteer GDPR-compliant? Where does the data sit?

Yes. Document and annotation data is stored in Microsoft Azure data centers in the West Europe region. Annoteer is operated by N.T.I MEASURE, established in France — subject to EU/UK GDPR. See our Privacy Policy for full data handling details, including your rights to access, correct, export, or delete your data.

Report objectionable content

How to report

Annoteer includes an AI extraction feature that generates text from the documents you upload. If Annoteer ever produces, displays, or is used to share content that is inappropriate, offensive, unlawful, or otherwise objectionable, please report it to us.

Email report@annoteer.app. This address is monitored specifically for content reports.

Please include, where you can:

You can also report AI-extracted content without leaving the meeting: open the extraction panel and use the Report button next to Download. It opens a pre-filled email that already references the document and the extracted content in question.

We acknowledge every report within one business day and investigate within five. Where a report is upheld we will act on it — which may include removing content, restricting a feature, or suspending an account under our Terms of Use.

Get in touch

Support & bug reports

Email support@annoteer.app. Please include:

We aim to respond within two business days.

Privacy and compliance questions

Email support@annoteer.app with subject prefix "Privacy:". We'll route your request appropriately. See also our Privacy Policy and Terms of Use.